Who needs a Check

Decide if you, your workers or volunteers need a Check. Employers and organisations need to decide who engages in child-related work and requires a Working with Children Check, or if any roles fall under an exemption.

On this page

The Check lasts for 5 years even if someone moves jobs – a new employee or volunteer who already has a Check does not need a new Check.

The Working with Children Check is required for people in NSW who work with children. It is different from the Police Check.

Child-related work

Child-related work (including voluntary work) is:

providing services for children and young people under 18
where the work normally involves being face to face with children
where contact with children is more than incidental to the work.

The legislation lists sectors and services that are child-related work.

Under our legislation, a person can start working with children once they have an Application number (APP) for a Working with Children Check (WWCC). However, some employers require workers to hold a valid WWCC clearance before they can commence paid child-related employment. For example, this requirement applies to paid child-related employment with NSW Health, the NSW Department of Education, individuals working in early childhood education and care, and teachers requiring NSW Education Standards Authority (NESA) accreditation. Employees should speak to their employer if they have questions about these requirements.

Other roles that require a Check

The following roles also require a Working with Children Check:

an adult who resides or stays regularly (several nights a week) on the property of an authorised carer (foster carer or other authorised carer of children in statutory or supported out-of-home-care)
a home-based education and care service provider
a family daycare service provider (where care is provided at home)
potential adoptive parents
heads of organisations captured by the Child Safe Scheme.

The head of a child safe organisation is defined in the Children’s Guardian Act 2019 and generally means the most senior person in your organisation, such as a chief executive officer.

If you have workers whose roles require them to have access to confidential records or information about children, but they aren't considered child-related work, then you can apply for those roles to be deemed child-related work.

To apply, write to the Children's Guardian using the application form below and state your case, being clear on why you deem the role to be child-related.

Check exemptions

People who do not work or deliver services to children in NSW do not need a NSW Working with Children Check. If someone occasionally enters NSW to deliver services to children, it is the organisation’s responsibility to decide if a NSW Working with Children Check is required, or if an exemption applies.

The Regulations include exemptions to requiring a Working with Children Check. Employers should check the legislation for any exemptions that apply to their situation.

under 18s
workers visiting NSW for a short time
parents and close relatives volunteering at their children’s usual school and extra-curricular activities. There are 3 specific instances when close relatives do need a Check when they are volunteering at school or activities:

providing personal care for a child with disability
participating in a formal mentoring program
at an overnight camp for children.

Role examples

Situations that do and don't require a Working with Children Check. This list is not exhaustive and should only be used as a general guide.

WWCC required	No WWCC required
You work with children. This includes music teachers, extracurricular coaches, instructors, dance teachers, tutors, nannies, faith leaders and children's entertainers.	You are not the head of a child safe organisation or member of a governing body of a designated agency and you work in an organisation that delivers services for children but you do not have more than incidental contact with the children.
You work with or help children with disability and you are not supervised by other adults.

Note: If you work with children with disability, you may also need an NDIS Worker Check.